Those who work on multiple projects with several clients and team members know how difficult it can be to keep communication streamlined and stay on track throughout the duration of the project. In the past, there would be phone calls flying back and forth with notes scribbled on a notepad or transcribed into a word document. Then came email, and files upon files would be filled with emails that had been printed out or those emails sat in files on computers that were quickly overloaded.
Now you can ease the stress of project management by implementing the tool that is Basecamp. Using this collaboration tool, you will be amazed at how easy it is to facilitate smooth transitions between several projects at one time, even when there are several team members involved in each project!
Key benefits to Basecamp are file management, features and flexibility. Files can be easily uploaded to the specific project in which they belong with notices being sent to those who need to receive the file. Basecamp offers all the features busy managers need and doesn’t overwhelm you with features you don’t need. Your Basecamp profile can also be customized to your project and company! Using the message boards, communication between team members is facilitated and encouraged through ease of use. These benefits combine to give project management a whole new direction.
Using Basecamp’s Dashboard, you can get an overview of each project you’ve got stewing. On this page, you will be able to track milestones and deadlines as well as see new messages and files.
What busy managers may appreciate the most is their ability to create To-Do lists and milestones that will keep team members on track. Placing such items in Basecamp instead of simply sending a memo or email to team members is a better way to ensure work is monitored daily by all involved in the project.
You can also track time on Basecamp based on the To-Do lists you have created. Tracking time is as easy as clicking on the Time icon in Basecamp and then choosing a date when work was completed, the person who completed the task, and the task that was completed. This information is then saved in Basecamp but can also be exported in comma separated format into excel. Time tracking can be built right into the To-Do list by clicking Edit on the To-Do list and enabling the time tracking function. When you do this, a clock will be displayed next to each task on the To-Do list and time can be entered by clicking on the clock.
In addition to having the ability to send messages and create easy to follow threads in the message board, Basecamp also provides a chat feature. This feature is in real time and is widely used for Q&A with team members and clients at the beginning and end of a project. Even if you do not utilize the Chat feature, the Message board with threads can contain all pertinent information and allow communication to remain consistent throughout the duration of your project.
“Basecamp takes a fresh, novel approach to project collaboration. Projects don’t fail from a lack of charts, graphs, stats, or reports, they fail from a clear lack of communication. Basecamp solves this problem by providing tools tailored to improve the communication between people working together on a project.”