Top 10 iPhone Apps for Online Business Productivity

 

iphone-apps

One of the biggest benefits of having an iPhone is its unique ability to add productivity to your workflow. There are literally hundreds of apps on the App Store designed to help you speed up your work, reduce stress and increase productivity.

Some of these apps work by helping you keep track of tasks better. Others help you concentrate. Others help you co-ordinate with your partners and staff, still others help you increase your motivation. These are ten of the top tools for online business productivity.

 

App #1: Pomodoro

Pomodoro is a productivity system first invented by a college student for studying. It soon took off and became used by professionals, students, executives and online business people of all types.

1-Pomodoro
http://itunes.apple.com/us/app/pomodoro-time-management/id323222604?mt=8

The idea is simple. For 25 minutes, you work uninterrupted. No phone calls, no emails, no Facebook. If you get interrupted, you have to restart. After 25 minutes, you take a mandatory break, then do another 25 minutes.

The Pomodoro app helps you keep track of these times and stay on task.

App #2: Skype

http://itunes.apple.com/us/app/skype/id304878510?mt=8&ign-mpt=uo%3D2

Having Skype on your phone makes making phone calls or having Skype chats much easier. People often underestimate the quality of the microphone on the iPhone. It’s actually an extremely high quality mic.

Instead of having the scramble for a headset and a mic every time you need to chat on the computer, just install Skype on your iPhone and you’re good to go.

2-Skype

App #3: Recorder Pro

http://itunes.apple.com/ca/app/recorder-pro/id290854227?mt=8

If you record podcasts, interviews or notes to yourself, this app is a must-have.

Unlike Apple’s built in microphone, this app allows you to name files, pause, retake, sort files and more. Use this to record audio for your online business on the go.

3-Recorder-Pro

App #4: Mint

http://itunes.apple.com/ca/app/mint.com-personal-finance/id300238550?mt=8

Mint allows you to track all your accounts on one easy to see screen.

Say you have two bank accounts and two PayPal accounts. Having to log into each one separately takes a lot of time. If you just want to get an overview of your account balances or if you want to check your bank statements, having all your accounts integrated into Mint makes things a whole lot easier.

4-Mint

App #5: Spending Expense Tracker

http://itunes.apple.com/us/app/easy-spending-expense-tracker/id437238261?mt=8

Tracking your expenses is a critical part to any online business. Having an iPhone app that allows you to track your expenses can make this process a lot easier. Instead of having to fire up QuickBooks and have it running while you’re operating your business, you can just quickly type in your expenses into an app.

You can use it for both personal and business expenses.

5-Spending-Tracking

 

App #6: Evernote

http://itunes.apple.com/ca/app/evernote/id281796108?mt=8

Evernote is the leading app for taking notes. It automatically uploads all your notes to its web server, so you never have to mail yourself your notes again. Furthermore, sharing your notes on Evernote is simple and easy. If you have a meeting and want to share notes with others, you can do so easily.

Evernote also works the other way around. You can take notes on your computer then quickly have it up on your iPhone screen. It is great for meeting notes, shopping lists and so on.

6-Evernote

 

App #7: ReQall

http://itunes.apple.com/ca/app/reqall/id284930649?mt=8

ReQall is a to-do list application that has a few very neat features.

You can share all your to-do lists with others who have the same app. If you run a business with outsourcers for example, you can all share to-do lists and make sure everyone’s on the same page.

The app also supports adding by voice. If you don’t want to stop and type, you can just leave yourself a voice to-do.

7-ReQall

App #8: Dropbox

http://itunes.apple.com/ca/app/dropbox/id327630330?mt=8

Want to access your files with your iPhone? One of the easiest ways to do it is through Dropbox. Any files you have in your Dropbox folder at home or at your office can be easily accessed through your iPhone. You can also share them easily via email.

8-Dropbox

 

App #9: iDoneThis

http://search.itunes.apple.com/WebObjects/MZContentLink.woa/wa/link?path=apps%2fidonethis

One of the best ways to motivate yourself is to regularly be presented with your accomplishments. That’s what iDoneThis allows you to do.

At the end of the day, iDoneThis will send you a push notification asking you what you did that day. Fill it out and it’ll add it to your calendar.

Then, a week or two from now, you can look back and see all the things you’ve done over the last week or two. It helps create a sense of momentum and motivation. You can also create group projects, so you can see what your team members have completed as well.

9-iDoneThis

 

App #10: TripIt

http://itunes.apple.com/ca/app/tripit-travel-organizer-free/id311035142?mt=8

TripIt allows you to plan your trips, schedule itineraries and wrap all your email confirmations up in one easy to manage package.

If you’re going to marketing conferences, meeting with business partners or traveling for any other reason, TripIt can save you a lot of time and headaches.

10-TripIt

These ten apps will help you get more productive, track expenses, save time, manage accounts and more. Use your iPhone to its full potential and take your business to the next level.

 

Running Your Business with iPhone or iPad Devices

ipad-iphone

WordPress App

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WordPress has a powerful iPhone and iPad application that allows you to moderate comments, edit posts and create new posts from on the go.

Here’s how to use the WordPress app.

Step 1 – Sign In to Your WordPress Account

Choose whether you want to edit a blog hosted on WordPress, start a new blog or edit a self-hosted WordPress blog.

For this tutorial, we’ll assume that you’re editing a self hosted blog.

1-Add-a-Self-Hosted-Blog

Once you make your selection, you’ll be prompted for your login information.

2-Enter-Login-Details

Step 2 – Select Which Blog to Edit

The WordPress application can store a number of logins for different blogs. Choose which blog you want to edit.

3-Select-Blog

Step 3: Moderate Comments

The first screen you’ll see upon logging in is the comments moderation screen.

4-Moderation-Screen

Select the comment you want to edit.

5-Comment-Display

Clicking the trash can in the lower left will delete the comment. Clicking the arrow on the right will let you reply to the comment.

Clicking on the center button will bring up additional options.

6-Additional-Comment-Options

Step 4: Create or Edit a Post

To create or edit a post, first select “Posts” along the bottom navigation

7-Select-Posts

To edit a post, click on one of the posts you want to edit.

8-Click-on-a-Post

You’ll be taken to the edit screen for that post.

9-Post-Edit-Screen

If you want to create a new post, just click the pencil button in the upper right corner.

10-Create-New-Post

You’ll be taken to the new post screen.

11-New-Post-Screen

Tap on any area to edit. You can edit the title, the tags, the category and the body text from this screen.

To change the status of the post, click on the mechanic-wheel button on the bottom.

12-Publish-Status

This enables you to change the privacy settings and the publishing time of the post.

To preview how your post will look when published, click the eye button.

13-Preview

To add a video or an image to your post, click the film reel or the picture frame in the lower right.

14-Video-or-Graphics

If you want to save the draft without publishing, just click cancel in the upper left and click “Save Draft.”

15-Save-a-Draft

Finally, when you’re ready to publish a post, click on “Publish” in the upper right corner.

16-Publish
That’s how to use the WordPress iPhone or iPad app to moderate comments, edit an existing post or create a new one.

 

FTP on the Go

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FTP on the Go is a full fledged FTP program that works from your iPhone or iPad. It allows you to download files, upload files, edit files and do almost anything you could do from a desktop FTP program.

Here’s how to use FTP on the Go.

 

Step 1: Enter Your Login Information

When you open FTP on the Go, the first screen you see is the login screen. Type in your login information.

1-Login

Once logged in, you’ll see a screen with all your files and folders on it.

2-Logged-In-Screen

Step 2: Downloading Files

Once downloaded, you can then edit the files, or upload them to different directories or websites on your server(s). To download a file, navigate to the exact folder you want to download from by clicking on the folder.

Once you’re in the specific folder, click on the file you want to download. A checkmark will appear next to that file. Then click the down arrow in a circle to download the file.

3-Click-to-Download

Step 3: Editing Files

To edit a file, first navigate to your “Saved Files” folder.

4-Go-to-Saved-Files

Select the file you want to edit, then click “Edit” in the upper right.

5-Click-Edit

The HTML edit screen will appear. Here you can edit the HTML of the page, just as you would in any other HTML editor.

6-Edit-HTML

When you’re finished, click “Save” in the upper right.

Step 4: Editing Files

After editing a file, you’ll need to upload it for changes to take effect. You also may just want to upload photos or videos from your iPhone to your server. Here’s how.

To upload a file that’s in your “Saved Files,” such as the file we just edit, first highlight the file, then click the up arrow.

7-Upload-File

To upload a video or picture, first navigate to the folder you want to upload it to in your “FTP” view. Then click the “FTP Folder Commands” button in the lower right.

8-FTP-Menu

Then select “Upload Picture / Video.”

9-Upload-Pic-or-Vid

Select whether to upload from your camera or from your library.

10-Library-or-Camera
Select your picture either in the library or by taking a new picture. Then name your file and resize it before uploading.

11-Picture-Settings

It’s that easy! You now know how to download files from your server to your iPhone, how to edit those files and how to upload your saved changes. You’ve also learned how to upload your own videos or pictures from your iPhone to your FTP server.

 

Splashtop

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Splashtop is an iPhone and iPad application that allows you to access your computer from anywhere and do just about anything you could do on the computer, remotely.

If you’re downloading programs, you can manage your downloads remotely. If you need a file on your computer, you can use your iPhone to start an upload. You can even use it to turn off your computer, if you accidentally left it on. The applications are endless.

Here’s how to use Splashtop to access your computer from anywhere.

 

Step 1: Download and Install Splashtop

Download the Splashtop desktop application at: http://www.splashtop.com/streamer

Download the iPhone application from the iTunes store.

Start by installing the desktop application.

1-Install

Step 2: Choose a Password

The password you choose should be extremely difficult to guess, with a combination of letters and numbers. For extra security, have uppercase and lowercase letters.

Remember that anyone who guesses this password could potentially access your whole computer. Pick a unique, non-word difficult to guess password.

2 - Choose a Password

Click “Next,” then “Continue.” When setup is complete, you’ll see this screen:

3 - Setup Complete

Step 3: Enable Internet Discovery

Once the setup is complete, you’ll be able to access your computer from your iPhone if you’re on the same wifi network.

But if you want to access your computer from anywhere on the internet, which will usually be the case, you’ll need to enable internet discovery.

Click on “Settings” along the top of the Splashtop application.

4-Click-Settings

Then check “Enable Internet Discovery.”

5-Click-Enable-Internet-Discovery

Once checked, click the “Google” button to enter your login information. Splashtop uses Google for its internet discovery, so you’ll need a Google account to use it properly.

6-Enter-Google-Login

If the login information worked, you’ll see this confirmation:

7-Login-Successful

That’s all the setup you need to do on the desktop application.

Step 4: Find Your PC on Your iPhone

Now that your PC is setup to be controlled by another device, here’s how to connect the two.

Upon launching your iPhone application, you’ll see a primarily blank screen. Click the “Settings” button in the upper right corner.

8-Click-Settings

Then click “Internet Discovery.”

9-Click-Internet-Discovery

Enter your login information.

10-Enter-Login-Information

Step 5: Accessing Your PC

After connecting to your Google account, the Splashtop app will use the login information to find your PC. Go back to the main screen and access your PC by clicking on its name.

11-Choose-PC

Enter your password.

12-Enter-Password

You’ll now be in control of your computer from your iPhone.

 

Step 6: Navigating the Interface

Splashtop will present you with a list of finger / mouse commands and operations the first time you log in.

13-Controls-Screen

This is an example of what your computer screen might look like on your iPhone.

14-Sample-Screen

To access your keyboard, click the little black button in the lower right.

15-Click-to-Access-Keyboard

The keyboard will then pop up.

16-Keyboard-Screen

Congratulations! You’ve now learned how to setup Splashtop on both your desktop and your iPhone. You’ll be able to do just about anything you can do on your computer from your iPhone interface, including processing-heavy tasks, because it’s processed by your computer rather than your iPhone.

 

PayPal

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You can do just about anything you can do in PayPal online from the PayPal iPhone or iPad application. From sending money to sending invoices, from transferring cash to your bank account to checking your account history, it’s all just a few clicks away.

Here’s how to use the PayPal iPhone app.

Step 1: Sign In

The first screen you’ll see upon booting up the PayPal app is the login screen. Enter your PayPal username and password to continue.

1-Login-to-PayPal

Step 2: Check Balance and History

The very first screen you’ll see upon logging in will have your balance, as well as a number of other options.

2-PayPal-Balance

To check your full history, first click the dropdown menu.

3-Click-Dropdown

Then click “History.”

4-Click-History

You’ll then see a screen like this:

5-History-Example

Here are a few different kinds of transactions you might see:

  • Payment – Positive. Money you received.
  • Payment – Negative. Payment you sent out.
  • Transfer. Transfers from your PayPal account to your bank, or vice versa.
  • Bill. An invoice that needs to be paid.

 

Step 3: Sending Money

One of the primary functions of PayPal is to send money to anyone else with a PayPal address. Here’s how to do it.

In the main screen, click on “Send Money.”

6-Click-Send-Money

Then enter the recipient’s email address and the amount to send.

7-Send-Money-Screen

Hit “review” to check that all the details are correct, then confirm the transaction to send the funds.

Step 4: Transfer Money to Bank Account

Transferring money from your PayPal account to your bank account is 100% free and takes about 2 to 5 business days. The whole process takes less than 30 seconds.

Start by clicking on the drop-down arrow again.

8-Click-Dropdown

Select “Transfer Money.”

9-Transfer-Money

You’ll be taken to the transfer screen. Type in the amount of money you want to transfer from your PayPal to your bank.

10-Enter-Amount

After hitting review, you’ll see this screen:

11-Review-and-Transfer

Upon hitting “Transfer,” the funds will move out of your PayPal account and into your bank account. You won’t see the transaction on your bank statement for a few days.

Step 5: Send a Money Request

Want to send an invoice so someone else can easily pay you with the click of a button? PayPal’s “request money” feature makes this very simple.

Start by clicking on “Request Money” on the home screen.

12-Click-Request-Money

Enter the invoicee’s email address and the amount to be requested.

13-Request-Money-Screen
You’ll then be prompted to enter a message (optional.) Just hit submit to send your money request.

14-Enter-Message-Send-Request
The recipient will receive and email with a “Pay Now” button that’ll allow them to pay you directly through PayPal.
You now know how to use the PayPal app to check your balance, check your history, send money, transfer money to your bank account and setup a money request. Most of PayPal’s basic functionality works just as well in the app as it does online.

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